Job Description

Job Description

Position Type: Full-Time, Permanent

Location: Oklahoma City, Oklahoma with travel to multiple residential properties

Compensation: Highly competitive salary commensurate with experience

Benefits: Comprehensive package

Position Overview

A distinguished private family is seeking an exceptional Personal Assistant to provide comprehensive lifestyle and household management support. This is a unique opportunity for a seasoned professional to join an established household team, working closely with a Family Office structure and Executive Assistant to ensure the seamless integration of personal and professional spheres.

Core Responsibilities

Household & Property Management

• Serve as the primary liaison for all household operations across multiple residences (3-4 properties)
• Manage relationships with vendors, contractors, and service providers, ensuring excellence in all household services
• Coordinate with property management teams to maintain residences to the highest standards
• Oversee household inventory management, procurement, and quality control
• Collaborate with Family Office on household expenditures and budget management

Personal & Lifestyle Support

• Provide comprehensive personal support including appointment coordination (medical, wellness, professional services)
• Manage complex travel arrangements utilizing both private and commercial aviation
• Coordinate all ground transportation, accommodations, and detailed itinerary planning
• Handle personal errands and shopping with attention to preferences and quality
• Provide dedicated pet care coordination including veterinary appointments and specialized care requirements

Administrative Excellence

• Maintain sophisticated calendar management across multiple family members
• Process correspondence and communications with appropriate prioritization and confidentiality
• Organize and maintain comprehensive filing systems and documentation
• Coordinate with the Family Office on financial and legal matters within established protocols
• Partner effectively with the business Executive Assistant to maintain appropriate boundaries between personal and corporate matters

Event & Social Coordination

• Plan and execute private events ranging from intimate gatherings to large-scale entertaining
• Manage vendor relationships for events, ensuring flawless execution
• Coordinate logistics for family gatherings and social engagements
• Maintain gift lists and manage procurement for special occasions

Required Qualifications

Professional Experience

• Minimum 3 years of experience as a Personal Assistant in high-net-worth households or equivalent corporate executive support role
• Demonstrated experience managing multiple properties and coordinating with household staff
• Proven track record in complex travel coordination including private aviation
• Experience with confidential document handling and sensitive information management

Core Competencies

• Exceptional organizational and project management capabilities
• Outstanding written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite and digital calendar management systems
• Strong financial acumen and experience with expense reporting systems
• Ability to maintain composure and effectiveness under pressure
• Flexibility to accommodate varying schedules including occasional evenings and weekends

Essential Requirements

• Valid driver's license with an excellent driving record
• Comfortable with and experienced in pet care
• Ability to lift up to 30 pounds (shopping, supplies)
• Available for domestic and international travel as needed
• Successfully pass a comprehensive background check
• Execute a Full Non-Disclosure Agreement

Preferred Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or related field
• Experience working with Family Office structures
• Knowledge of luxury lifestyle management and premium service providers
• Proficiency in additional languages
• Certification in household management or related professional development

Personal Attributes

The successful candidate will demonstrate:

• Unwavering integrity and discretion
• Proactive problem-solving approach
• Exceptional attention to detail
• Cultural sensitivity and professional polish
• Genuine service orientation
• Ability to build trust and maintain long-term professional relationships

What We Offer

• Competitive base salary reflective of the role's scope and responsibilities
• Professional development opportunities
• Paid time off and holidays
• Opportunity to work with a respected family committed to excellence
• Stable, long-term position with growth potential

Application Process

Qualified candidates should submit:

1. Comprehensive resume detailing relevant experience
2. Professional cover letter addressing specific qualifications for this role
3. Three professional references (to be contacted only with candidate permission)

All applications will be handled with strict confidentiality. Only candidates selected for interviews will be contacted.

Confidentiality Notice

This position requires signing a comprehensive Non-Disclosure Agreement. Absolute discretion regarding all family matters is mandatory and non-negotiable.

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